As a presenter, it’s natural to feel a bit nervous before facing an audience. However, the biggest worry often stems from technology-related uncertainties. Technical glitches with audio and visuals can derail a presentation, but there’s a simple solution to ensure a smooth delivery. By following a 2-part checklist, you can boost your confidence and overcome technological concerns. Let’s dive into the process and see how it works.
Slide Deck Functionality: A Dress Rehearsal for Success
Before the audience arrives, it’s crucial to conduct a “dress rehearsal” for your presentation. Similar to theater, this practice accounts for every detail that will be used in the live performance. Here’s what you should check during your slide deck functionality test:
Slide Remote Responsiveness: Ensure your slide deck responds smoothly and quickly to any slide remote you might be using.
Screen Presentation: Verify that the presentation appears properly on the screen, with adjusted colors, good resolution, and the correct screen size.
Links and Videos: Double-check that any embedded links and videos within the presentation function correctly, run as expected, and stop appropriately after viewing.
Slide Transitions and Dynamic Movement: Confirm that slide transitions work seamlessly, and any dynamic elements in the presentation are functioning correctly.
Audio Levels: Setting the Right Tone
Alongside slide deck functionality, it’s crucial to check audio cues and volume levels in your presentation, including the microphone if you’re using one. Avoid the awkward situation of fumbling to adjust the volume during the presentation by testing beforehand. Here’s how to ensure optimal audio levels:
Test from Multiple Locations: Walk around the room and test the volume levels from various positions, considering that sound may differ between the stage and the audience.
Account for Room Occupancy: Keep in mind that a fully occupied room can have slight acoustic effects, so setting the volume slightly higher during testing can compensate for this.
Be Prepared for the Unexpected
While the 2-part checklist significantly reduces the chances of technical issues, unforeseen malfunctions can still occur. In such cases, stay composed and handle it smoothly. Remember, most of your audience has experienced technology-related challenges, so use the opportunity to connect with them. If necessary, use the power of storytelling to convey the intended message, even without visual or audio support.
By following this checklist and maintaining composure during unexpected situations, you can deliver a memorable and impactful presentation. While technology might not always cooperate perfectly, your skills as a presenter will shine through, making it a great show regardless.
For more presentation tips, from design to delivery, explore the resources available at VGDS Global. Contact us today to find the perfect solution for your presentation needs.